The best way to find out where you stand on Time Management is to take a self-assessment or quiz.
When I first started my Executive Assistant career, I had the opportunity to attend a one-day seminar reviewing the steps of GTD (Getting Things Done). If you are familiar with David Allen, you know he has a great system you can apply to work and home! If not, try this method out, and see if it will work for your time management. With that being said, I’ve created this quiz based on the GTD seminar.
Let’s Assess Your Current Time Management Reality
Rate the questions 1-5 based on the scale below. Consider both your work and home life – remember what you think about affects all aspects of your life! Don’t rate what you hope to become but rate what you currently are. Be honest with yourself so you can make a plan to improve or continue being your best!
Rating Scale:
1 = Strongly Disagree; 2 = Disagree; 3 = Neither Agree/Disagree; 4 = Agree; 5 = Strongly Agree
- I write down ideas and to-do items when they first show up. ____
- I keep a complete list of all my next action items. ____
- I keep a record of what I am waiting for from other people. ____
- My calendar contains only appointments or day-specific information that I need. ____
- I have a single list of all my current projects. ____
- I have at least one recorded next action for each of my projects. ____
- I get my email inbox to zero every day or so by going through each email and putting it where it belongs. ____
- I can store and access reference material easily when needed, whether it is paper or digital. ____
- I have designated in-trays in all the places I need to capture all my incoming paper and stuff. ____
- I get my paper in-tray(s) to empty every day or so. ____
- When I get behind or overwhelmed, I know how to get back on track by engaging with my next actions, projects, and calendar. ____
- I take time each week to get caught up and to review how I am doing with my professional/personal work. ____
- I have a trusted place I can easily find and look at to see additional/support information about any project I am working on. ____
- I have a framework I can use in order to best choose what to work on at any particular time. ____
- When unexpected demands arise or interruptions occur, I can easily evaluate their priorities against everything else I have to do. ____
Add up your score from the 15 questions above. __ / 75
Scoring Key:
15-30: You really need this… don’t worry, you can make a plan!
31-46: You are getting a glimpse of what it feels like to live a productive life!
47-62: You are doing well! Keep going!
63-75: You are close to being masterful with the GTD method! Final tune-ups will make a huge impact.
If you’d like to learn how to increase your time management score, check out my Time Tracker E-book: https://worshammgmt.ac-page.com/time-mgmt-quiz-tracker?test=true
I hope that you have a better understanding of your time management status and a way to make you improve your methods!
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This blog is part of the Time Management Series:
Time Management for Administrative Professionals
10 Time Management Tips
Benefits of Time Management
Time Management Quiz
Time Management Tools
Time Management Plan
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